April 13, 2009 Council Minutes
VILLAGE OF MATTAWAN
REGULAR COUNCIL MEETING APRIL 13, 2009
MINUTES
1. CALL TO ORDER AT 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ATTENDANCE
Present: Kucinich, Kirklin, Bemer, McLean, Markle, Spulick, Ashbaugh
Others present: Attorney Graham, Superintendent Anthony, Ruth Goheen and others
4. OPEN PUBLIC HEARING ON CDBG GRANT CLOSING
Motion by Bemer, support by Markle, to open the public hearing on the CDBG grant. All members voted in favor. Motion carried.
5. PUBLIC COMMENT ON CDBG GRANT CLOSING
There were no public comments.
6. CLOSE PUBLIC HEARING ON CDBG GRANT
Motion by Kucinich, support by Kirklin, to close the public hearing on the CDBG grant. All members voted in favor. Motion carries.
7. WELCOME TO THE PUBLIC
8. ANNOUNCEMENT OF MEETING BEING RECORDED
9. INTRODUCTION OF MISS MATTAWAN COURT
Terri Doorlag of the Miss Mattawan Pageant thanked President McLean for her involvement with the program and presenting a key to the city to the former Miss Mattawan. Miss Mattawan for this year was unable to attend, but each of her court introduced themselves and told of the scholarship they received and their plans for the future.
10. ADDITIONS TO THE AGENDA
Item F under new business was added, closing of the CDBG grant.
11. APPROVAL OF THE AGENDA
Motion by Bemer, support by Kucinich, to approve the agenda with the addition. All members voted in favor. Motion carried.
12. APPROVAL OF THE MINUTES OF MARCH 23, 2009
Motion by Kucinich, support by Markle, to approve the minutes of March 23, 2009 with the correction that member Bemer be added to the attendance. All members voted in favor. Motion carried.
13. BILLS TO BE APPROVED IN THE AMOUNT OF $84,445.23
Motion by Bemer, support by Kirklin, to pay the bills in the amount of $84,445.23. Roll call vote. All members voted in favor. Motion carried.
14. LIMITED PUBLIC COMMENT ON ANY AGENDA ITEM
Arlyene Cox stated she had read about the prisoners cleaning up the streams in the area. She wondered why we couldn’t get them to clean up the creek in Mattawan. It is such a same that it looks the way it does. We need to preserve our nature the best we can, Cox asked when the last time anyone saw a turtle crossing the road, frogs or even snakes around. President McLean stated the Council would look into cleaning up the creek.
15. BOARD AND COMMITTEE REPORTS
A. ZONING & ORDINANCE MARCH 27, 2009 – CHAIR ASHBAUGH
Chair Ashbaugh stated the committee met on March 27, 2009 and will still need another meeting to finish up the ordinances they were working on.
B. PARK & RECREATION MARCH 30, 2009
Chair Bemer stated the committee has been working with Superintendent Anthony to get the park ready for Memorial Day. They will be planting perennials on the hill in the park, the Christmas trees will be planted along French Avenue, bids for the handrail and landscaping have been sent out, the flag will be lit for the Memorial service. Bemer stated the committee would help Arlyene Cox with the Memorial Day parade and ceremony if she needed help. Bemer stated there is a small hitch with the property on Concord they are looking at for a new park and they will have more information at the next meeting.
Bemer reminded everyone of the upcoming kick off meeting for the park on April 15, at 6:00 at Village Hall.
Member Spulick asked Superintendent Anthony if there was going to be something done with the water that drains off the roof at Village Hall. Superintendent Anthony replied they were working on that situation.
16. STAFF REPORTS
A. DPW SUPERINTENDENT’S REPORT – SUPERINTENDENT ANTHONY
Superintendent Anthony reported spring leaf pickup was under way. He had concerns about everything being dry, as the leaves blew all over everything even with the screen. Stating they have had all winter to dry out and other things such as sticks, and debris from the winter is mixed in. Anthony stated he had concerns about doing spring leaf pickup just for that reason. Hydrant flushing is coming up, Anthony and Adams attended the Michigan Rural Water Conference, they have repaired the guardrail on Main Street and repaired a 6” sewer lead hole.
13. OLD BUSINESS
A. LETTER FROM EDGAR SUAREZ REGARDING LIQUOR LICENSE
Attorney Graham stated he had received the letter from Edgar Suarez in response to our letter. Attorney Graham stated he has been in contact with the State and at this time can not verify if the Village will lose the license if it goes out of escrow. However, it does not change the position of the Village in denying Mr. Suarez from transferring the license out of the Village.
14. NEW BUSINESS
A. REQUEST FROM FIRST CONGREGATIONAL CHURCH
First Congregational Church has requested the use of the Village Park and stage on Sunday August 2, 2009 for an outdoor church service @ 10:30 am followed by the annual Community Outreach Picnic.
Member Markle stated the First Congregational Church has changed their name to Mattawan Community Church.
Motion by Spulick, support by Bemer, to grant the request for the use of the park to the Mattawan Community Church. Roll call vote. All members voted in favor. Motion carried.
B. QUOTE FOR NEW FIRE WALL FOR SERVER
Our server fire wall is outdated therefore there is no support for the old system. This is the latest fire wall protection offered. Please see enclosed quote.
Motion by Bemer, support by Kucinich, to install new fire wall on the server in the amount not to exceed $854.00 from Butler Computer. Roll call vote. All members voted in favor. Motion carried.
C. BUDGET ADJUSTMENT
Need to adjust account 101-400-82000 site plan reviews, by $6,000 to accommodate all the site plan reviews and pre meetings associated with McGillen Crossings, Ariel Anderson 42LLC and Wildwood project on 25th Street, and general village business.
Motion by Markle, support by Kirklin, to make the requested budget adjustment. Roll call voted. All members voted in favor. Motion carried.
D. REPAIR TO DPW FREIGHTLINER TRUCK
Freightliner needs new brakes and has broken rear leaf spring. Cost of repairs is $3,380 and there is money left in this fiscal budget for the repairs. Please see memo.
Motion by Bemer, support by Spulick, to repair the Freightliner truck in the amount of $3,380. Roll call vote. All members voted in favor. Motion carried.
E. CONCORD WATER TOWER INSPECTION
Motion by Markle, support by Spulick, to award the bid for the tower inspection to Dixon Engineering in the amount of $ 4,625. Roll call vote. All members voted in favor. Motion carried.
15. COMMUNICATIONS
a. Mediacom rate increase letter
b. MML Legislative Link for March 31, & April 7, 2008
c. 911 service fee ballot proposal fact sheet
d. Update of toxic barrels
e. 2009 water/sewer comparison study
f. Letter regarding blight from Tom DeBoer
g. USDA letter regarding purchasing flood plain easements
16. COMMENTS FROM VISITORS
There were no comments from visitors.
17. COMMENTS FROM COUNCIL
Bemer reminded all about the April 15 kick off meeting at 6:00 at Village Hall. She is hoping for a good turnout from Council.
President McLean set a budget workshop for Tuesday April 21, 2009 at 6:30 PM.
18. ADJOURNMENT
Meeting was adjourned 7:52 PM.
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